Introduction

Conference Management Solutions (referred hereafter as CMS) regards customer privacy as an important part of our relationship with our customers. The following privacy policy applies to all CMS users, and conforms to Internet privacy standards.

If you have questions or concerns regarding this statement, you should first contact CMS at +61 3 90189332 or adam@conferencemanagement.com.au.

Collection of Information

In order to use the CMS website, we may require information from you in order to provide the best service possible. All correspondence may also be collected and stored, particularly in regard to sales, support and accounts, including Email.

Any information collected by CMS is collected via correspondence from you or your company. This may be via the telephone, Email, mail, fax or directly through our website.

Use of Collection Information

Any details collected from CMS customers is required in order to provide you with our products and/or services, and a high level of customer service. Correspondence is recorded in order to provide service references, and to assist in our staff development.

Storage of Collected Information

The security of your personal information is important to us. When you enter sensitive information (such as credit card numbers) on our website, we encrypt that information using secure socket layer technology (SSL). When Credit Card details are collected, we simply pass them on to our merchant provider (eWay) in order to be processed as required. We never permanently store complete Credit Card details.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. If you have any questions about security on our Website, you can email us at  adam@conferencemanagement.com.au.

Access to Collected Information

If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, delete or deactivate it by emailing us at  adam@conferencemanagement.com.au.

Conference registrations and orders for products and services

If you purchase a conference registration product or service from us, we may request certain personally identifiable information from you. You may be required to provide contact information (such as name, Email, and postal address) and financial information (such as credit card number, expiration date). We use this information for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.

Communications

CMS uses personally identifiable information for essential communications, such as Emails, accounts information, and critical service details. We may also use this information for other purposes, including some promotional Emails about relevant future conferences and events. If at any time a customer wishes not to receive such correspondence, they can request to be removed from any mailing lists by emailing us at  adam@conferencemanagement.com.au.

You will be notified when your personal information is collected by any third party that is not our agent/service provider, so you can make an informed choice as to whether or not to share your information with that party.

Third Parties

CMS may at its discretion use other third parties to provide essential services on our site or for our business processes. We may share your details as necessary for the third party to provide that service. These third parties are prohibited from using your personally identifiable information for any other purpose. CMS does not share any information with third parties for any unknown or unrelated uses.

Legal

We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process served on our Website.

Links

Links on the CMS site to external entities are not covered within this policy. The terms and conditions set out in this privacy statement only cover the domain name of CMS.

Changes to Privacy Policy

If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by Email, or by means of a notice on our homepage.

CMS Security Policy

CMS uses the eWAY Payment Gateway for its online credit card transactions. eWAY processes online credit card transactions for thousands of Australian merchants, providing a safe and secure means of collecting payments via the Internet. All online credit card transactions performed on this site using the eWAY gateway are secured payments.

• Payments are fully automated with an immediate response.
• Your complete credit card number cannot be viewed by CMS or any outside party.
• All transactions are performed under 128 Bit SSL Certificate.
• All transaction data is encrypted for storage within eWAY’s bank-grade data centre, further protecting your credit card data.
• eWAY is an authorised third party processor for all the major Australian banks.
• eWAY at no time touches your funds; all monies are directly transferred from your credit card to the merchant account held by CMS.

For more information about eWAY and online credit card payments, please visit www.eWAY.com.au

Delivery Policy

After ordering online, you will receive an email confirmation from eWAY containing your order details (if you have provided your email address). We will normally confirm receipt of your order within a few minutes of ordering.

After your conference registration is received CMS will provide you, to the email address provided, a tax invoice outlining the goods and services we are providing to you. Your order has processed and tax invoice delivered based on the information you provided during the on-line registration process we recommend that you double check that all details are correct. Please contact CMS at  adam@conferencemanagement.com.au. should you have any concerns about the tax invoice you receive.

Further correspondence will be emailed to you re-confirming the details you have purchased.

Delivery of conference registration products and services will be provided for the conference or event that is clearly noted at the top of each tax invoice.

Refund Policy

Each conference or event that CMS manages has a clear and concise re-fund policy. This policy is clearly displayed at the top of the on-line registration (booking) page. Please ensure that you read this policy before you continue with registering for the conference.

If you have any enquiries regarding this document, you should first contact CMS at +61 3 90189332 or  adam@conferencemanagement.com.au.